Understanding the Application of Draft Receipts to Invoices

When you apply draft receipts to invoices, the open amount of the invoices is reduced. The system creates a record with document type RU for any draft amount that is not applied to an invoice to represent the advanced cash that was given by the customer.

The drafts are represented in the F03B11 table by a record with document type R1, with payment status equal to D (draft accepted). You can select whether the R1 documents are in the F03B11 table with an open amount until the due date of the draft. The draft remains at status 4 (Accepted).

For example, if you apply a 1000 ARS (Argentinean Peso) draft to a 1000 ARS invoice, the system cancels the open amount of 1000 ARS on the invoice. You can select whether the draft is stored in the F03B11 table with an open amount until the draft is collected. If you store the draft without an open amount, you cannot select the draft for payment.

The system provides two methods for displaying open invoices that you want to match to drafts. In the Draft Entry program (P76A8000), after you complete the receipt header and the Draft Entry form, go to the Invoice Entry form. From there, you can select to Select or Load invoices.