Understanding the Process Purchase Documents Program (R76A8092)
The Process Purchase Documents program (R76A8092) selects the purchase transactions for the period and processes them according to the rules established by RG 781 and the specifications of the AFIP CITI Purchase V2.0 application.
The Process Purchase Documents program generates the CITI Report - ARG - 04 table (F76A8014), which contains the selected transactions and the detail of the fiscal credits for the period. The system selects records from this table when you run the Generate Text File program (R76A8094) to create the CITI file that you process with the AFIP CITI application.
The Process Purchase Documents program includes credit invoices in the CITI report. Not all of the credit invoices are included because some might have been assigned to losses instead of to the final tax credit account and should not be included in the monthly CITI figures.
The credit invoices that are included must have the appropriate status. An error report lists vouchers that were not included because they had a different status.
When you run the Process Purchase Documents program in final mode, the system updates the credit invoice status. If you want to rerun the Process Purchase Documents program, you must create a new CITI rule that includes credit invoices which have already been processed.
This process runs in batch mode and uses data selection that is based on the supplier's current account.
You can run the Process Purchase Documents program in summary or detail mode, depending on how you want to process the report in the CITI application.
The Process Purchase Documents program generates a report containing information about the transactions that will be included in the CITI file.
Any errors that occur during processing are listed in the report:
Invalid Company CUIT
Invalid Supplier CUIT
Check Transaction Sign
This error indicates that a transaction with a legal document type of 42 and a positive sign has been processed. The AFIP uses legal document type 42 to identify transactions that deduct fiscal credit. The legal document type or the transaction sign cannot be corrected. In this case, correct the mistake and reprocess the transaction.
Salesperson Data is Missing
If a transaction with a legal document of 60 or 63 (transactions with middlemen) is being used, the AFIP requires that information about the salespersons who are related to the middlemen be included. No established and standard method exists about how each company records this information. Each company should obtain the relevant information according to its own process.