Understanding Address Book Information for Colombia

When you enter address book records in Colombia, you complete Colombia-specific information in the Address Book Colombian Add Info program (P76C0101). In addition to entering Colombia-specific information, this program enables you to turn off the validation of the Tax ID number and enter foreign Tax IDs with alpha characters.

To turn off the validation of the tax ID and enter a foreign tax ID that includes alpha characters:

1. Set up a value in the Tax Payer Type UDC table 76C/TC for foreign suppliers that includes E in the Special Handling Code field.

2. Assign the tax payer type to the foreign supplier by entering the value in the Tax Payer Type – Colombia field on the Colombian Additional Information Revisions form.

   The assignment of a tax payer code with a value of E in the Special Handling Code field informs the system to turn off the validation of the tax ID number.

3. Enter the foreign tax ID in the Tax ID – Colombia field on the Colombian Additional Information Revisions form.

   The system enables you to enter the tax ID with alpha characters and does not validate the number.

In addition to completing the fields on the Colombian Additional Information Revisions form, you must complete these fields on the Address Book Revision form in the base software:

Field	Description
Address Line 3 and Address Line 4 (Mailing tab)	The system uses the values in these fields when you report account activity electronically.
Person/Corporation (Additional 1 tab)	Complete this field for tax reporting purposes.
Add'l Tax ID (Additional 1 tab)	Complete this field for tax reporting. You must complete the first four characters with the economic activity of the company, the fifth and sixth characters with the informant entity type, and the seventh and eighth characters with the economic group entity type.