Codes

Access the Code tab.

Country of Origin

Enter a code (00/CN) that identifies the country in which an item originates. This information is useful to organizations that must periodically separate their inventory by source.

Original Country of Origin

Enter a code (00/CN) that indicates the original country of origin of goods. For example, you are a German company that places a purchase order with a French supplier for goods that are manufactured in France but are warehoused in and delivered from Belgium. The country of origin is Belgium, but the original country of origin is France.

Region of Origin or Destination

For EU VAT reporting, certain countries require the region of origin or destination information. The region of origin is taken from the region code (state code) in the address book record of either the ship-to address (in the case of a dispatch) or the supplier (in the case of arrivals).

Mode of Transport

Enter a UDC (00/TM) that describes the nature of the carrier being used to transport goods to the customer, for example, by rail, by road, and so on.

Conditions of Transport

The conditions of transport (or terms of delivery) are taken from the Sales Order Header File table (F4201) or the Purchase Order Header table (F4301). The Terms of Delivery field (FRTH) in the header file is only one character. To obtain the required three-character explanation for EU VAT reporting, the second explanation of category code 42/FR is used. Set up a UDC 00/TC to correspond to the three-character explanation.

Sample codes include:

EXW: Ex Works

FOB: Free On Board

CIF: Cost, Insurance, and Freight

DDP: Delivered Duty Paid

DDU: Delivered Duty Unpaid

xxx: Others

Nature of Transaction

Defines whether the movement of goods is for sale, lease, and so on. For EU VAT reporting, you can enter the nature of transaction codes using one of the UDCs on the Sales Order Detail Revisions form or the Order Detail form (for Procurement). For Procurement, use UDCs 41/P1 through 41/P5. For Sales, use UDC 40/S1 through 40/S5. The Intrastat Workfile Generation - Sales program (R0018I1) and Intrastat Workfile Generation - Purchase program (R0018I2) update the information in the Intrastat Revision table (F0018T) if you specify the UDC that you are using (41/P1 through 41/P5 or 40/S1 through 40/S5) in the appropriate processing option on the generation program. You can also enter the data directly in the Intrastat Workfile Revision program (P0018T).

Port of Entry or Exit

Enter the port from which or to which the goods were shipped. For VAT reporting, certain countries require information about the port of exit or entry. This information is not available in the system at the present time. You specify the port of entry or exit when receiving a purchase order by using the PO Receipts program (P4312), when creating a sales order by using the Sales Order Entry program (P4210), when confirming shipments by using the Shipment Confirmation program (P4205), or by using the Intrastat Revision program (P0018T). Set up values in UDC 40/PE.

Nature of VAT Regime

Enter a code from the INTRASTAT Regime Code UDC table (00/NV). This code is similar to the Nature of Transaction code (NAT) and is applicable only to certain countries. The system does not automatically supply this data. You enter the data using the Intrastat Workfile Revision program (P0018T).

(FRA) Nature of VAT Regime is commonly used in France.

Nature Code

Enter an indicator for European Union VAT reporting. The system cannot supply this data automatically. If this information is required for VAT reporting in the country, enter the data using the Intrastat Workfile Revision program (P0018T).

Process Indicator

Enter an indicator for European Union VAT reporting. Values are:

Blank: Record not processed

1: Record processed

2: No processing required The Intrastat reports select only unprocessed records (Process Indicator = Blank). You enter a value of 2 to exclude a specific record from the Intrastat report. For instance, if a supplier in the European Union ships a specific order from a country outside of the European Union, the order needs to be excluded from Intrastat reporting. The system does not supply this data automatically. For VAT reporting, you enter data using the Intrastat Workfile Revision program (P0018T).

Commodity Code

Enter the commodity code number for the item.