Understanding Vouchers for Supplier Invoices in a Foreign Currency
You and your domestic supplier might agree to complete purchase transactions in a foreign currency instead of in the Hungarian domestic currency. When you use a foreign currency, the possibility exists that you and your supplier might use different exchange rates for the transactions. However, because you cannot claim recoverable VAT amounts that exceed what your supplier calculates, you might need to update the amounts that the system calculated to match the amounts that the supplier calculated.
You use the Supplier Amounts for Foreign Vouchers program (P74H410) to enter the exchange rate and amounts from the supplier's invoice. The system calls this program from the Standard Voucher Entry program (P0411) and the Voucher Match program (P4314) when these conditions apply:
The user entering the voucher is set up as a Hungarian user.
The value in the Localization Country Code field in the User Profile Revisions program (P0092) must be set to HU (Hungary) for the system to consider the user as a Hungarian user.
The country code of the supplier is set to HU (Hungary) or blank in the supplier's address book record.
The transaction is in a currency other than the Hungarian forint (HUF).
When you enter a voucher in the Standard Voucher Entry program or the Voucher Match program for supplier invoices that are in a foreign currency, you enter the amounts in the foreign currency. The system uses the currency exchange rate that exists in your system to convert the amounts to HUF and saves both the foreign currency amounts and domestic amounts to the F0411 table. The system displays both the foreign and domestic amounts that were saved to the F0411 table in the forms for the Supplier Amounts for Foreign Vouchers program. The system groups the lines from the voucher by tax rate area and tax explanation code. For example, if you entered two lines in the voucher for tax rate area A, and entered three lines for tax rate area B, the system displays two lines in the Supplier Amounts for Foreign Vouchers program; one for the total amount for tax rate area A and one for the total amount for tax rate area B.
The system assumes that the supplier's exchange rate is the same as the one in your system, and displays that rate as the supplier exchange rate. You can change the exchange rate or the domestic amounts that were calculated from the exchange rate to match the rate and amounts on the supplier's invoice. If you change the exchange rate, the system displays a form on which you confirm that you want to change the rate. If you confirm the changes, the system recalculates the domestic amounts based on the new rate that you enter. When you click OK to accept the information on the Supplier Amount in Foreign Voucher form, the system saves the data that you entered to the Supplier Amounts of Foreign Vouchers table (F74H410). The system reads the F74H410 table when you generate value-added tax (VAT) reports.
Processing options control the variance allowed for changes to the exchange rate or amounts. If the exchange rate or amounts that you enter manually are outside of the variance allowed, the system displays a warning message or an error message, based on the values in the processing options. You can continue with the voucher entry if you receive a warning message. The system does not enable you to continue with the voucher entry if you receive an error message; you must correct the entry to be within the allowed tolerance.