Prerequisites

Before you complete the tasks in this section:

• Set up the Work With Additional Information for AR Program (P740005). Navigate to Daily Processing (G74EUD), Additional Information for AR Document Program (P740005). Use this program to provide additional information for an accounts receivable invoice before generating the electronic invoice.

  String Data

  • Contract Document Number: Use this field to associate the contract document information with the accounts receivable invoice.

  • Project Number: Use this field to associate the project number with the accounts receivable invoice.

• Set up the issue place for legal document number in the processing option for the PO - Localization Invoice Entry (P03B11) program (P7433B11). The issue place must be maximum 6 (six) characters long. This processing option is in the Legal Number tab of the processing option form.

  The other processing options for the P7433B11 program are not applicable for GST.

• Set up legal documents for GST electronic invoice. Also, set up the next numbering sequence for printing invoices using the GST Legal Document Next Numbers program (P75I818).

  See Setting Up Legal Documents for Tax, Export, and Electronic Invoices.

• Verify that the Send Invoice to option in the Customer Master program (P03013) is set to the payor and the Alternate Payor field is set up with data. This is required to print payor address in the electronic invoice template. The system checks these values for the customer address number and company combination when you run the R7430030 program.

  These fields are in the Invoices tab of the Customer Master Revision form.

• Verify that:

  • The GST state codes are set up for domestic invoices in the Work With GST State Code program (P75I845).

  • The state and country of supplier business units and payor address numbers are set up in the Address Book Revision program (P01012).

• Set up the following processing options for the R7430030 program:

  • Launch Legal Document Print UBE Automatically

    Leave this processing option blank to enable the system to print the GST invoice template.

  • Print Currency

    Enter D in the processing option to print invoices for domestic transactions.

  These processing options are not applicable for GST: the Print Line Attachment and Contact Information Address Number processing options on the General tab, and all of the processing options on the Range tab.

• Set up the Invoice Date processing option for the PO - Legal Document Print Process (P75I3030)

  The date that you enter in this processing option is printed as the invoice date in the R7430030 report. If you leave this processing option blank, the system date is used.