Understanding the Invoice Process
You run the standard Invoice Print program (R42565) to generate legal documents for tax and export invoices. If you generate a tax invoice, you must also generate an export invoice. You must set up two versions of the Invoice Print program for these two types of legal documents. Set up the first version to generate the tax invoice in a domestic currency and advance the status of the sales order. Set up the second version to generate the export invoice in a foreign currency and select the sales order status of the previous version.
The Invoice Print program retrieves the sales orders that are specified in the data selection, performs validations and calculations, and then reads the processing options for the Print Invoice program (P7420565) for additional localized information about the invoice. Depending on the version that you run, the program launches one of these programs:
Tax Invoice (R75I040)
If you specify that you want to run the Tax Invoice report, the system prints the legal company details associated with the company in the sales order. If a company has three different business units for dealer, manufacturer, and exporter, then the system defines three different excise units with different tax registration information. Use the processing option to specify if the system prints the tax registration details associated with the business unit for each sales order.
For an invoice that is in domestic currency and has a reverse service charge, the Tax Invoice report prints an additional page after each invoice. The system determines an invoice to be in domestic currency if the value in the Print in Foreign Currency processing option for the Invoice Print program is blank. The system does not include the tax amounts to be paid to the tax authority by the service provider and receiver in the total invoice amount. The additional page displays the reverse charge detail information that includes the tax amount that the service provider and receiver need to pay. The system saves this information in the F75I735 table. The system performs tax rounding by each tax type under the service tax regime by invoice total on the service provider and service receiver calculations. You must set the combination of tax type and regime for tax regime SRV and tax types ST, CESS, HCESS, SBC, and KKC in the Relation Tax Reg/Tax Type Inf program (P75I005). (Release 9.2 Update)
Supplementary Tax Invoice (R75I042)
Export Invoice (R75I041)
You can print tax invoices in proof or final mode. In proof mode, the system does not assign a legal number or store information in localized tables. In final mode, the system assigns a legal number, based on the next numbers setup for legal documents, and an internal document number to each invoice. The system also adds a record for each item on the invoice that has excise tax information. The system stores this information in the Consolidated Excise Duty Payment table (F75I319Y).