Processing

Specify the code that identifies a specific organization, fund, or other reporting entity. The company code must already exist in the Company Constants table (F0010) and must identify a reporting entity that has a complete balance sheet.

At this level, you can have intercompany transactions.

Note: You can use company 00000 for default values such as dates and automatic accounting instructions (AAIs). You cannot use company 00000 for transaction entries.

Specify the user-defined code (UDC) (09/LT) that identifies the type of ledger, such as AA (Actual Amounts), BA (Budget Amount), or AU (Actual Units). You can set up multiple, concurrent accounting ledgers within the general ledger to establish an audit trail for all transactions.

Enter the number indicating the current accounting period. This number, used in conjunction with the Company Constants table (F0010) and the General Constants table (F0009), enables the user to define up to 14 accounting periods. The current period number is used to determine warning messages for posted before and posted after cut off. It is also used as the default accounting period in the preparation of financial reports.

Leave blank to use the current period.

Enter the number that identifies the fiscal year. You can either enter a number in this field or leave it blank to indicate the current fiscal year (as defined on the Company Setup form).

Specify the year at the end of the first period rather than the year at the end of the fiscal period. For example, a fiscal year begins October 1, 1998 and ends September 30, 1999. The end of the first period is October 31, 1998. Specify the year 98 rather than 99.

Specify the UDC (00/ST) that is used with the Subledger field to identify the subledger type and how the system performs subledger editing. On the User Defined Codes form, the second line of the description controls how the system performs editing. This is either hard-coded or user-defined. Values include:

A: Alphanumeric field, do not edit.

N: Numeric field, right justify and zero fill.

C: Alphanumeric field, right justify and blank fill.

Enter the object account for plus values.

This portion of a general ledger account refers to the division of the Cost Code (for example, labor, materials, and equipment) into subcategories. For example, you can divide the Cost Code for labor into regular time, premium time, and burden.

Note: If you use a flexible chart of accounts and the object account is set to 6 digits, it is recommended that you use all 6 digits. For example, entering 000456 is different from entering 456 because if you enter 456 the system enters three blank spaces to fill a 6-digit object.

Enter the subsidiary for plus values.

This is a subset of an object account. Subsidiary accounts include detailed records of the accounting activity for an object account.

Enter the object account for minus values.

This portion of a general ledger account refers to the division of the Cost Code (for example, labor, materials, and equipment) into subcategories. For example, you can divide the Cost Code for labor into regular time, premium time, and burden.

Note: If you use a flexible chart of accounts and the object account is set to 6 digits, it is recommended that you use all 6 digits. For example, entering 000456 is different from entering 456 because if you enter 456 the system enters three blank spaces to fill a 6-digit object.

Enter the subsidiary for minus values.

This is a subset of an object account. Subsidiary accounts include detailed records of the accounting activity for an object account.

Enter 1 for a report by parent fixed asset. Enter 0 for a report by fixed asset code. The default value is 0.