Understanding the Preliminary Italy Intrastat Services Declarations Report

You use the Intrastat Services Declaration -First Step program (R74Y018) to prepare the services transactions that you want to include in the declaration. You select the transaction documents based on a range of dates. The Intrastat Services Declaration -First Step program associates each document line with the default additional information from the Intrastat Additional Info for Services Tax Areas program and the Supplier Master Additional Information - Italy program.

You run the Intrastat Services Declaration -First Step program to generate the preliminary Italy Intrastat Services Declaration report for the selected period. The preliminary report consists of the header (with information that is related to all the documents in the declaration) and the document lines (associated with the corresponding additional services information).

A document line in the report will have only one service explanation code, method of supply, method of collection, and country of payment. If a document line has more than one value for any of these fields, you must split the document line accordingly.

The Intrastat Services Declaration -First Step program performs the following steps:

• Creates a new declaration at status Pending and generates the internal declaration number for the declaration. The system records this number in the Intrastat Declaration for Services - Header table (F74Y020). The system creates a new declaration for the current period only when no active declaration (at status Pending or Processed) exists from a previous period. If an active declaration exists from a prior period, the program generates an error message and does not create the declaration.

• Obtains all additional services information for each document processed and generates a new record in the Intrastat Additional Info for Services table (F74Y018).

  Note:

  • The system searches the F744008A and F740018A tables for the default values for the service explanation code and the method of supply. If these values do not exist in these tables, the system obtains the values from the F74Y101 table.

  • The system uses the default method of collection value from the payment instrument associated with the transaction. The value of the special handling code from the Payment Instrument UDC table (00/PY) defines the method of collection as direct debit if the batch type of the transaction is V or W and as credit transfer if the batch type is IB. The value is others if the transaction method does not fall within one of these two categories.

  • The system obtains the country code from the supplier's address book record if the batch type is V or W and from the company's address book record if the batch type is IB.

• Creates a new record in the header table (F74Y020) for documents included in a declaration with status Pending and prints a warning on the report for a transaction for which any of the additional information fields is blank.

  You can rerun the Intrastat Services Declaration -First Step program several times and update the report by using the processing option to refresh the transactions already created or add the new ones. You can also define in the processing option to include all the records selected or just the records that have warnings.

(Release 9.2 Update) The R74Y018 report generates the internal declaration number based on the declarant company. There can be only one active internal declaration number for a declarant company.