Understanding the Trial Balance XML File Generation

The trial balance report is an XML file that companies must submit to the fiscal authorities every month. It includes a summary of the initial balances, the sum of total transactions for the period, and the final balances for each of the accounts that the taxpayer reports in the chart of accounts XML file. The accounts related to assets, liabilities, equity, and results of operations (revenues, costs and expenses) must be included.

The heading information of the output XML file includes the layout version, the taxpayer RFC number, and the period and year when the file is generated.

The system generates a record for every account. The record includes the account number, the initial balance at the beginning of the period, the total amount of debits, the total of the credits, and the resulting final balance, that is calculated by the program. The report displays information that includes the relationship between parent accounts or title accounts, and the single accounts that are grouped under each parent or title account. The system calculates the initial balance, credits, debits, and final balance for the grouping accounts too, summarizing the information of all the accounts included in the group.

The report identifies the tax accounts, when applicable, with the appropriated rates, quotas, exempt activities, and also transferred taxes and creditable taxes. For final year-end balances, companies must also include information on recorded tax adjustments.

If you need to add or modify information for a period that was submitted, you can use processing options to generate a complementary declaration report by running the Trial Balance program again. The new XML file identifies the declaration as complementary and includes the date of the last modification.