Voiding a Sequence of Legal Numbers

Access the Work with Next Number form.

To void a sequence of legal next numbers:

1. Find and select the sequence of legal next numbers that you want to void, and then select Change Status from the Row menu.

2. On the Change Status form, select the Close option.

   Note: Only those legal next number sequences that are active can be changed to closed.

3. On the Generate Invoice Not Printed form, complete the Cancellation Code and Cancellation Detail fields.

4. Click OK.

Next Legal Number

Enter the next number that the system assigns to invoices. The system voids the numbers that precede the number that you enter and that are after the original number in this field. For example, if this field contains a value of 200 and you enter 250, the system voids numbers 200 through 249. You cannot enter a number in this field that is less than the existing value.

Next Legal Number - From and Next Legal Number - To

Displays the range of legal next numbers that the system voids when you change the value in the Next Legal Number field.

Cancellation Code

Enter the reason code for voiding legal next numbers. Specify a value from UDC 76H/CC.

Cancellation Detail

(Optional) Enter additional information pertaining to the void of legal next numbers.