Understanding Invoices for Portugal

When working with sales and purchase transactions in Portugal, you might need to produce several types of invoices. The JD Edwards EnterpriseOne software for Portugal enables you to work with these types of invoices:

• Portugal-specific invoices for goods and services.

  You can print Portugal-specific invoices from the JD Edwards EnterpriseOne Sales Order Management system and the JD Edwards EnterpriseOne Accounts Receivable system.

• Invoices to account for prepayments.

• Invoices for value-added tax (VAT).

When you run the Print Invoices program (R42565) or the Print Legal Documents from A/R program (R7430030), the system calls the Print Legal Document program (R7430040) to print information on the invoice that is required for Portugal. The invoice for Portugal includes:

• Identifying number.

• Name, address, and VAT registration number of the company that generates the invoice.

• Date of issue of the invoice, or the date that the goods or services were supplied, if different.

• Date of taxable fulfillment (service tax date).

• Payment due date.

• Bank account information including:

  • Name

  • Address

  • Postal code

  • Bank account number

  • IBAN (International Bank Account Number)

  • SWIFT (Society for Worldwide Interbank Financial Telecommunications) number

• Customer's name and address.

• Description identifying the goods or services that are supplied including:

  • Quantity of goods or extent of the services.

  • VAT amount and rate.

    Only one VAT rate is applied to a specific item or to one line of the invoice.

  • Amount due, excluding VAT.

  • Total amount, including VAT.

• Unit price.

• Rate of any cash discount offered.

• Total amount of VAT charged.

• Gross total amount payable, excluding VAT.

• Total payable amount.

• Tax exemption reason.

  When you use an exempt tax code, tax exemption reason appears in the description field of the recap section, or else tax rate/area appears.

• Summary section.

  Based on the setup done in Legal Document Types program (P7400002), you can summarize the tax by area, group, and authority.

While printing the invoice, the system uses the extended amount of the sales order line for computing tax. Tax amounts are not applicable for computation when the Use Taxed Prices option is selected.

You cannot use these programs to print invoices for Portuguese transactions.

• R03B505 - Invoice Print

• R03B5051 - Invoice Print with Draft

• R03B5052 - Invoice Group by Draft

• R03B5053 - Invoice Print with International Payment Instruction

• R74W0030 - Interest Invoice Print

• R15500 - Real Estate Management Invoices

• R48504 - Invoice Print Selection - Contract & Service Billing

• R48506 - Invoice Print - Contract & Service Billing

• R48507 - Invoice Print with Smart Fields - Contract & Service Billing

• R7430040 - Print Legal Document - COMM - 03B

These reports do not generate common invoice header and invoice signatures that are mandatory for Portuguese transactions. If you run the above mentioned programs, the system prints an error message using the Invoice Print - Error - POR program (R74L3040). The error message states that these UBEs are not legal in Portugal and you must use the Generate Legal Document Header program (R7430020) to generate the legal document header.

The system writes a record to the Signed Invoices table (F743011) for the invoice for which the system generates a signature, and writes a record to the Unsigned Invoices table (F743012) for invoices for which no signature is generated. The F743012 table also includes the reason that the signature was not generated.