Setting Up Amount Difference Accounting
Amount differences occur when sales or purchase transactions are contracted in a currency other than rubles, and there is a difference in the exchange rate between the purchase or sales date and the date on which the payment is made. For example, when the company agrees to purchase goods from a supplier, you might set the price in euros or in U.S. dollars. The payment for the goods must occur in rubles, and will likely occur at a date after the shipment of the goods, so there might be a difference in the contracted amount and the actual payment amount due to fluctuations in the exchange rate from the time the goods are purchased and the time the goods are paid for.
When an amount difference occurs in a transaction, you must issue a voucher for the difference in amounts. This difference is subject to VAT and is reported in the Sales Book or the Purchase Book report.
To set up the system for the amount differences caused by the use of two currencies:
Set up amount difference accounts.
You should set up accounts for debits and for credits. For example, you might set up an account for Other Income for credits and Other Expenditures for debits.
To process vouchers, you must set up the AAI items PLxxx (realized gains) and PGxxx (realized losses), where xxx is the currency code of the vouchers that you process.
For example, to process vouchers in rubles, you must set up the AAI item PLRUB.
To process invoices, you must set up the AAI items for RGxxx (realized gains) and for RLxxx (realized losses), where xxx is the currency code of the invoices that you process.
Set up bank accounts for the amount difference accounts so that the system can process manual and automatic payments for amount difference vouchers.
Set up the amount difference voucher type for returned goods.
The system recognizes vouchers created for returned goods that have already been paid for by searching for document type PD. This voucher type must exist in these UDC tables:
Document Type (00/DT)
Document Type - Vouchers Only (00/DV)
Amount Diff Document Type (Amount Difference Document Type) (74R/AD)
Set up other required amount difference vouchers.