Deleting and Voiding Voucher Records

You can delete or void voucher records and the corresponding GUI records only when certain conditions apply to the transactions. This table shows the user and system actions for deleting and voiding transactions:

Condition of Transaction	User Action	System Action
VAT is already declared.	No delete or void action is enabled.	No delete or void action is enabled.
Voucher is not posted. GUI number is assigned, but VAT is not yet declared.	You can: Use the Standard Voucher Entry program to delete the voucher and the associated GUI record. Use the GUI/VAT Transaction - Purchase (P75T004, version ZJDE0002) to delete only the GUI record.	The system: Deletes the voucher from the F0411 table and deletes the GUI record in the F75T004 and F75T005 tables when you use the Standard Voucher Entry program to delete both the voucher and the GUI record. When you use the GUI/VAT Transaction - Purchase program to delete the GUI record, deletes the record from the F75T004 and F75T005 tables.
Voucher is posted. GUI number is assigned, but VAT is not yet declared.	You can: Use the Standard Voucher Entry program to void the voucher. Use the GUI/VAT Transaction - Purchase (P75T004, version ZJDE0002) to delete only the GUI record.	The system: Voids the voucher from the F0411 table and deletes the GUI record in the F75T004 and F75T005 tables when you use the Standard Voucher Entry program to void both the voucher and the GUI record. When you use the GUI/VAT Transaction - Purchase program to delete the GUI, deletes the record from the F75T004 and F75T005 tables.

Condition of Transaction

User Action

System Action

VAT is already declared.

No delete or void action is enabled.

Voucher is not posted. GUI number is assigned, but VAT is not yet declared.

You can:

Use the Standard Voucher Entry program to delete the voucher and the associated GUI record.
Use the GUI/VAT Transaction - Purchase (P75T004, version ZJDE0002) to delete only the GUI record.

The system:

Deletes the voucher from the F0411 table and deletes the GUI record in the F75T004 and F75T005 tables when you use the Standard Voucher Entry program to delete both the voucher and the GUI record.
When you use the GUI/VAT Transaction - Purchase program to delete the GUI record, deletes the record from the F75T004 and F75T005 tables.

Voucher is posted. GUI number is assigned, but VAT is not yet declared.

You can:

Use the Standard Voucher Entry program to void the voucher.
Use the GUI/VAT Transaction - Purchase (P75T004, version ZJDE0002) to delete only the GUI record.

The system:

Voids the voucher from the F0411 table and deletes the GUI record in the F75T004 and F75T005 tables when you use the Standard Voucher Entry program to void both the voucher and the GUI record.
When you use the GUI/VAT Transaction - Purchase program to delete the GUI, deletes the record from the F75T004 and F75T005 tables.