Multiple GUIs for a Voucher

Transactions that use GUI/VAT format codes 22, 25, 26, and 27 are often miscellaneous expenses that do not require that you report each separate transaction. Instead, you can enter one voucher and associate multiple GUIs to the voucher record. Often, you will associate a range of GUIs to a voucher.

For purchase transactions, you enter the GUI number from your supplier's invoice in the Invoice Number field when you enter the voucher. If you are associating a range of GUI numbers to a voucher, the first GUI number in the range is the primary number that is used for reference, along with the document company, document type, document number, and batch number. Enter the first GUI number of the range in the Invoice Number field, and add the suffix + after the number. For example if the range of numbers is PK00001001– PK00001019, enter PK00001001+ in the Invoice Number field.

In addition to the Invoice Number field, you complete the SN (summary note) field and the Doc Count (document count) fields on the GUI/VAT Multiple Transactions form when you associate multiple GUIs to a voucher. The system completes the fields for the range of numbers.

You can create multiple GUIs with different format codes. Note that some columns in the GUI/VAT Transaction program (P75T004) are enabled or disabled based on the document type.