Segmenting the Records
A company might have multiple declaration sites (branch offices) in different counties or cities in Taiwan. Each declaration site must report tax to its respective local tax authority. Thus, the company has to segment the allotted GUI number range for use by each declaration site.
When you set up GUI/VAT sales number register segments, you specify the range of GUI numbers to include in each segment. The system uses the segment information to keep track of the last-used GUI number so that GUI numbers are assigned in sequence.
You can assign category codes to sales number register segments to classify the transactions according to the sales number register segment that is used to generate the GUI number. For example, you might allocate a specific sales number register segment for special sales or sales from a specific sales counter. Assigning a category code that identifies the special purpose enables you to identify the sales number register segment while entering the transaction and to later use data selection to report on those transactions.
After you divide a sales number register into segments, you activate the segments to make the GUI numbers that are specified in the segments available for assignment to sales transactions.
You can segment only sales number registers that are active. You can activate a GUI/VAT sales number register segment by choosing an inactive segment on the Work With GUI/VAT Sales Number Segment form and choosing Active Inactive from the Row menu.
You can deactivate a sales number register segment by choosing an active segment on the Work With GUI/VAT Sales Number Segment form and choosing Active Inactive from the Row menu. You can deactivate a sales number register segment only if none of the GUI numbers in the segment has been assigned to transactions.