Understanding the Process of Closing a GUI/VAT Sales Number Segment Period

When the effective date range for a sales number segment has passed, you should close the segment period. Closing a segment period makes any unused GUI numbers in the segment unavailable for use.

When you close a segment period, the system creates a record in the GUI/VAT Transaction Header table (F75T004) for each unused GUI number in the segment. For these records, the system enters -1 in the Returns/Allowances Sequence Number field (75TRAS) and D (Unused) in the VAT Tax Type field. Unused GUI numbers are listed on the GUI/VAT Void or Unused List report.

When you select an active segment in the detail area and select Period Close from the Row menu, the system changes the value in the AI (GUI Register Active Flag) field to C (closed).