Entering Additional Information for Subcontract Purchase Orders

Access the SPC-PO Detail Entry Additional Info form.

Surveyor

Enter the address book number of the surveyor for the subcontract order. This field is optional.

F0902 Committed Date

Enter the date that the system uses when you repost commitments. The system enables this field only when you enter records at the header level.

Purchase Order Commitment

Select to create entries in the purchase order commitment ledger when you complete the purchase order entry. You specify the commitment ledger in the SPC constants.

The system enables this field only when you set the Protect Purchase Order Commitment processing option to enable edits to this field, or when the SPC constant is set to require purchase order commitments.

Application Commitment

Select to create entries in the application commitment ledger when you complete the application. You specify the application ledger in the SPC constants.

The system enables this field only when you set the Protect Application Commitment processing option to enable edits to this field, or when the SPC constant is set to require application commitments.

Certificate Commitment

Select to create entries in the certificate commitment ledger when you complete the certificate. You specify the certificate ledger in the SPC constants.

The system enables this field only when you set the Protect Certificate Commitment processing option to enable edits to this field, or when the SPC constant is set to require certificate commitments.

VAT on a Receipts Basis

Select this option to calculate VAT on a receipts basis instead of on a cash basis. The system enables changes to this option only when you enter purchase order additional information at the header level.

The default selection is set in the constants.

Main Contractors Discount % (main contractors discount percentage)

Enter the MCD percentage for the detail line or the order. The system enables this field only when you set a processing option to enable changes to the field.

Retention Cap Amount

Specify the maximum amount of retention. The system does not calculate additional retention after you reach the amount specified in this field.

Labour Indicator

Enter a value from the Labour Indicator (74U/LI) UDC table to specify if the detail line is for labor only. If the line is for labor only, a levy for construction industry training board (CITB) might apply to the line amount. Values are:

N: Not labor-only.

L: Labor-only.

When you indicate that a purchase order is labor-only, the amount that you enter in the Application Amount and Labour Amount fields for the application must be the same.

Caution: If you enter L and do not select the Mandatory Labour Materials Split option, do not set up the SPC cascade to run the CIS Voucher Splitting program (R74U0411) from the CIS Pre-Withholding Validation program (R74U4030A). If you set up the SPC cascade to run the CIS Voucher Split program, the SPC cascade stops without completing all of the journal entries for vouchers, and you must manually reverse the journal entries that were generated before the process stopped.

Non-Monthly (Y/N)

Enter a value from the Yes No Flag (74U/YN) UDC table. The value is for informational purposes only.

Mandatory Labour Materials Split

Select to require that amounts for labor and materials be split when you enter the application. When you select this option, the system displays an error message if you do not enter amounts for both labor and materials amounts.

The system performs voucher splitting as enabled in the supplemental CIS constants for only transactions for which you select the Mandatory Labour Materials Split option.

Oracle recommends that you always select the Mandatory Labour Materials Split option. If you have a labor-only contract, you enter L in the Labour Indicator field to indicate that the purchase order is labor-only. If you select the Mandatory Labour Materials Split option and set the Labour Indicator field to L, you use the SPC cascade to process the application and certificate.

Application Required

Select to require that an application be entered before the subcontractor is paid. The system enables this field only when the Protect Application Commitment processing option or SPC constant is set to enable it.

Over Certification

Select to allow payments that exceed the certificate amount. The system enables this field only when the Protect Over Certification processing option or SPC constant is set to enable it.

Factor / Special Payee Override

Select this option to cause the system to validate whether the special payee is set up in the system as a subcontractor when you run the CIS Pre-Withholding Validation program (R74U4030A).

Retention Line Number

Enter an identifying number for the retention line.

Retention Percentage

Enter the retention percentage for the detail line in a decimal format. The system applies the retention percentage to the detail line up to the maximum amount that you specified in the Retention Cap Amount field. For example, if the amount in the Retention Cap Amount field is 100, and the calculated amount using the retention percentage is 110, the system uses 100 as the retention amount.

Ending Date

Enter the last date for which the retention percentage applies.

User Reference

Enter up to 15 alphanumeric characters to use as a reference for the retention.