Legal Subcontractors and Trade Subcontractors

You might need to set up more than one supplier as a single subcontractor. When you need to generate purchase orders, vouchers, and payments to more than one supplier for a single subcontractor, you can associate a trade subcontractor to a legal subcontractor. The legal subcontractor is registered with the HM Revenue & Customs (HMRC); the trade subcontractor is not registered.

For example, suppose ABC Subcontracting Company is registered with the HMRC. A UTR, company registration number, and National Insurance Number (NINO) exists for ABC Subcontracting. Suppose further that ABC Subcontracting has a branch office (ABC North) that supplies some of the labor for projects. In this scenario, you would:

• Set up both companies as suppliers.

• Create a record for ABC Subcontracting Company by entering the UTR, company registration number, and NINO in the Address Book Additional Information program.

• Associate ABC North to ABC Subcontracting Company in the Address Book Additional Information program by:

  • Entering the address book number for ABC North in the SubContract Number field, and;

  • Completing the Legal Subcontractor field with the address book number of ABC Subcontracting Company.

    When you complete the Legal Subcontractor field, the system disables the subcontractor information fields, including the UTR, CRN, Acting For, Business Type, and NINO.