Working with Logged CIS Vouchers

If you do not know to which GL account to distribute a voucher, you can enter a logged (preliminary) voucher. This action is useful to quickly enter a voucher when you receive the supplier's invoice so that you can maintain accurate accounts payable information.

When you enter a logged voucher, the system distributes the total amount of the voucher to a GL suspense account. Later, you review and redistribute the voucher to the correct GL accounts.

To view those vouchers that are assigned to a suspense account, print a report from the Voucher Detail Report program (P04428). These reports show transaction totals from the F0411 table.

When you enter a logged voucher, the system:

• Creates a voucher with a voucher number and document type of PL.

• Distributes the total amount of the voucher to a GL suspense account.

  The default value for this suspense account is specified in automatic accounting instruction (AAI) item PP.

• Records the offset amount, based on the AP trade account (AAI item PC) or the AP trade suspense account (AAI item PQ), depending on which method is designated in the Company Names and Numbers program (P0010).

Information about logged vouchers is maintained in the F0411 and F0911 tables.

You run the CIS Update Payment Validation program for logged vouchers after you have distributed the vouchers to the correct GL accounts.