Understanding Cross-References for Labor Categories
After you set up labor categories, you also use the P52G20 program to set up cross-references for them. Cross-references for labor categories enable you to define a set of rules that determines which labor category to assign when a user enters a transaction, such as a time card. The user can enter the labor category, and the system validates that it is the correct one, or the user can leave the Contract Labor Category field blank, and the system populates the field with the correct labor category.
For example, if you set up labor category 55PM for project manager and then you set up a cross-reference for 55PM using address book number 6002, when employee 6002 enters a time card, the system uses the cross-reference to determine that the time card should contain labor category 55PM. If the user leaves the Contract Labor Category field blank, the system populates it with 55PM. If the user overrides 55PM to a different labor category, the system validates it to determine whether it is a valid labor category for the contract.
You can set up cross-references to be either generic or specific, depending on your business needs. In addition to address book numbers, you can set up labor category cross-references using any combination of this information:
Job step
Home business unit
Cost pool
Range of object accounts
Range of subsidiaries
This table describes the first level of the hierarchical search that the system uses to determine the correct labor category to assign to a transaction:
Search Level |
Job |
Funding Level |
Invoice Level |
Contract Level |
|---|---|---|---|---|
First |
X |
|||
Second |
X |
|||
Third |
X |
|||
Fourth |
X |
Within each of the search levels in the preceding table, if it locates a labor category, the system then searches for a more specific cross-reference for the labor category. This table describes how the system determines whether a more specific cross-reference exists:
Search Level |
Address Number (AN8) |
Job Step (JBST) |
Home Business Unit (HMCU) |
Cost Pool (RP12) |
|---|---|---|---|---|
First |
X |
X |
X |
|
Second |
X |
X |
X |
|
Third |
X |
X |
||
Fourth |
X |
X |
||
Fifth |
X |
X |
||
Sixth |
X |
|||
Seventh |
X |
X |
||
Eighth |
X |
X |
||
Ninth |
X |
|||
Tenth |
X |
|||
Eleventh |
X |
|||
Twelfth |
Within each of the search levels in the preceding table, if it locates a labor category, the system then searches for a more specific cross-reference for the labor category. This table describes how the system determines if a more specific cross-reference exists:
Search Level |
Object (OBJ) |
Subsidiary (SUB) |
|---|---|---|
First |
X |
X |
Second |
X |
|
Third |
X |
|
Fourth |
The system stores labor category cross-references in the Contract Specific Labor Category Cross Reference table (F52G21).