Creating Vouchers for Commitment Records

Access the Work with HomeBuilder Commitments form.

To create a single voucher for multiple commitment records:

Complete the fields in the header area of the form and click Find.
Select the commitment records to include in the voucher.
Complete the G/L Date and Invoice Number fields.
- Invoice Number
  Enter the supplier's invoice number. Voucher entry allows only one invoice per voucher number. If multiple invoice numbers exist on a voucher, you must set them up as multiple vouchers or combine the invoices and enter them as one voucher.
  Depending on how the accounts payable constant for duplicate invoice numbers is set, the system will:
  - Accept a duplicate invoice number without a warning or error message.
  - Generate a warning message in which the duplicate invoice number can still be accepted.
  - Generate an error message.
  The system recognizes blank invoice numbers in the same manner as any other invoice number. Two blank invoice numbers are considered duplicates. To test for duplicate invoice numbers that might have been entered in error, run the Suspected Duplicate Payments report (R04601).
  Note: The system does not validate duplicate invoice numbers for vouchers with document type NO. These vouchers are created by the Generate Reimbursements program (R03B610).
Select the Multiple Voucher check box.
If you select this check box, the system allows you to select multiple commitment records and associate them with one voucher.
If you do not select this check box, the system creates separate vouchers for each row.
Select Create Vouchers from the Row menu.
Note the batch number and then click OK.
After the system creates the voucher batch, it displays a message with the batch number.