Understanding Bid Contracts
A bid contract is a lump sum bid that represents an agreement of pricing from a specific subcontractor or supplier for materials and labor. Typically, this pricing represents the total bid for materials and labor to construct a base house with options for a specific plan and elevation.
In the Enter Bids program (P44H601), you set up bid contracts for each cost code within a plan and elevation at a number of levels, including:
Area, which enables you to create bid contracts for multiple communities.
Community, which enables you to create bid contracts for a single community only.
These bids are the most common.
Phase, which enables you to create bid contracts for different groups of lots within a community.
Bid contract information is stored in these tables:
Bid Header (F44H601).
This table stores information about the entire bid, such as the subcontractor, the area or community, and the bid number.
Bid Details (F44H611).
This table stores the actual cost amounts and the organizational structure of the bid. Organizational structure includes area, community, phase, plan, elevation, and option information.
During the Lot Start process, the system selects a bid contract for processing based on the organizational structure of the lot and the detail information for the bid contract. A best-match algorithm searches detail records for the exact match of community, phase, plan, elevation, and option. When it finds a match, it includes that detail record cost in the process. If the system does not find a match, the algorithm continues to search through the wildcard values until it locates a record that is the next most specific. The Lot Start process uses effective and expiration dates to determine the bid amount to use.
To track budget-only amounts, enter a bid contract and select the Budget Only check box on the Bid Header Revisions form. For example, these budgets enable you to add permit-related budgets for which no commitment typically exists. You can create these budget records for any cost code at the area, community, phase, plan, elevation, or option level. For these records, the system generates only a budget account balance record. The system does not generate any commitments within the JD Edwards EnterpriseOne Procurement system. During the Lot Start process, budget only bids are selected through the use of best-match processing and wildcards.