1. Homebuilder Management Implementation Guide
  2. Understanding Extra Purchase Orders

Understanding Extra Purchase Orders

In many instances, you need to purchase additional materials for a lot. These extra purchase orders are often referred to as field purchase orders because they originate at the construction site. Extra purchase orders are used for commitments for lots only. You can use the Extra Purchase Orders program (P44H703) to create these extra purchase orders. You can set processing options for the P44H703 program to allow line changes or additions to a selected contract.

The P44H703 program provides:

  • Flexible data entry.

  • Access to pricing information.

  • A separate source document type (OP) for extra purchase orders.

When you create extra purchase orders, the system updates the After Start Purchasing table (F44H711P). When you create commitments based on the extra purchase orders, the system updates the Lot Start Workfile (F44H711). Purchase orders in the F44H711 workfile are available to all JD Edwards EnterpriseOne Homebuilder Management system functions, including cost analysis, commitment processing, and accounts payable processing.

The system performs account validations on a record before it is updated from the F44H711P table to the F44H711 workfile. If you revise a contract, these restrictions apply:

  • An item must exist in the Item Master (F4101) and Item Master Homebuilder Extension (F44H4101) tables.

  • The last status of a committed line from the Purchase Order Detail File (F4311) must be less than the defined status of the order.

    You specify whether to allow revisions in the processing option Allow Lot Start Workfile Revisions in the Extra Purchase Order Entry program.

  • You cannot make changes to the account if payments have been processed on the committed line.

  • The commitment posting status must be blank or P (posted).

    If the status is posted, the previous restrictions apply.

Calculations and data retrieval are based on values on the Work with After Start Purchasing form:

  • The Unit Cost field must be blank for the system to retrieve new or adjusted pricing.

    If this field is not blank, the system uses the current unit cost and the quantity entered to calculate the extended amount.

  • If you change the Item Number field, the system retrieves the corresponding short and third item numbers.

  • The taxable status is based on the community and then the vendor.

    However, the new or adjusted tax amount is not recalculated until you run the Generate Homebuilder Commitments program (R44H7113) again.

  • If you change the Cost Code or Cost Type fields, the system retrieves the corresponding account ID (AID), long account number (ANI), and account description from the Account Master table (F0901).

  • If you enter a value in the Option Number field, the option availability is validated and the takeoff process retrieves the pricing.

If an assigned supplier pricing is not found in the Material Item Pricing table (F44H603), the system retrieves the default pricing from the Item Master Homebuilder Extension table (F44H4101).