Understanding Voucher Creation Before Invoice Receipt

You might choose to pay some subcontractors (suppliers) before you receive an invoice for the work completed. To create a voucher automatically when you receive acknowledgement that work is completed, rather than when you receive the invoice, run the Auto Voucher program (R44H702).

This program:

• Creates vouchers for both bid contracts and takeoffs.

• Selects procurement records based on their next status code.

• Produces a report that shows the successful creation of vouchers with the corresponding batch number, as well as unsuccessful attempts at voucher creation.

  The report also prints warning messages when outstanding logs exist for contracts.

Note: Set up a document type in UDC 00/DT for automatic voucher processing so that you can easily select the vouchers in the data selection when you run the R44H702 program.