Understanding Multiple Cost Code Structure Creation

If the company requires that you create a large number of similar jobs, rather than copy the cost structure to each job individually, you can set up the cost code structure as a version and copy it to multiple jobs by running a program. You use the Multiple Cost Code Setup program (P51092) to set up the cost code version, and you run the Multiple Cost Code Job Creation report (R51092) to create the cost code structures for the jobs specified in the version.

Note: Because you are copying information from a chart type, and not a job, you do not have the option to copy budget amounts when you use this feature.

When you access the P51092 program, the system displays the list of versions that you have specified in UDC 51/VS. When you select a version, the system displays a detail form on which you enter the cost code criteria that you want to copy. You can select one or many cost codes from the one chart type or from different chart types. You can assign the same cost code numbers to the new job, or specify to use different cost codes for the new job. You can enter as many cost codes from as many chart types as desired.

After you enter the criteria for one version, you can copy it to another version and modify it as necessary. For example, you might have one version for construction projects and another for administrative projects. For whatever type of job that you need to create a cost code structure, you can create cost code structures for several jobs simultaneously by creating a version and copying it. The system stores the version and detail criteria in the Multiple Cost Code Setup table (F51092).

After you create the versions, you run the R51092 report program to generate the cost code structure for each job. You can run the program in proof or final mode. When you run the program in final mode, the system updates the Account Master table (F0901) with the cost code structure entered for the job.