Adding Existing G/L Transactions to an Invoice

Access the G/L Transaction Selection form.

1. To specify how to select the home business unit for payroll equipment workfile transactions, select either the Asset Master (Default) option or the Payroll option.

2. Select a transaction and select Select from the Row menu.

   The system creates a Billing Detail Workfile record for the G/L transaction.

3. On G/L Transaction Selection, click Close to return to the Billing Detail Transaction Selection form.

4. If you want to review the detail information for the workfile transaction that you just created, select the workfile transaction and click Select.

5. On the Billing Detail Transaction Selection form, click Find, and then select one or more workfile transactions.

6. Select Merge/Update Inv from the Row menu.

   The system merges the workfile transaction information into the invoice pay item.

   The system prevents you from merging taxable and nontaxable workfile transactions into the same invoice pay item. If you merge workfile transactions into an invoice pay item, the workfile transactions must share the same tax explanation code and tax rate area. If you are using Vertex tax information, the workfile transactions must share the same geo code, product category code, and transaction type.

   A blank in the Tax Area field is a valid tax code that indicates that the pay item is nontaxable.

   Note: For JD Edwards EnterpriseOne Contract Billing, if you are using NTE processing and the workfile transaction that you are merging into the invoice pay item causes the invoice to exceed the NTE limit, the system displays an error message and does not merge the workfile transaction. In addition, any transactions with a value of 1 (Only paid AP invoice can be billed) in the Bill When Paid field on the Contract Billing Line Detail Revisions form are merged into the invoice only if the voucher associated with the workfile record has been paid. If you select a transaction for which a voucher has not been paid, the system displays an error stating that the bill when paid requirement has not been satisfied.

7. Click Close to return to the Service Billing Invoice Entry form or the Contract Billing Line Inquiry form.

   Note: For JD Edwards EnterpriseOne Contract Billing, if you add a G/L transaction to a T and M billing line on which other billing lines depend, the system displays a warning stating that you might need to recalculate fees, draws, and retainage.

8. To review the workfile transactions that you just merged into the invoice pay item, select the invoice pay item and select Billing Details from the Row menu on the Service Billing Invoice Entry form or select Invoice Details from the Row menu on the Contract Billing Line Inquiry form.