Considerations for Entering Multicurrency Timecards
Keep these considerations in mind when you enter multicurrency timecards:
In the processing options for Enter Time by Individual (P051121) or Speed Time Entry (P051121) program, enter the version that you set up for the Time Entry MBF Processing Options program (P050002A) in the Time Entry Version processing option on the Time Entry tab.
On the Speed Time Entry Revisions form, complete these required fields:
Date
Batch
To complete a recharge timecard, complete these fields:
Employee Number
Pay
Hours
Account Number
If you are uncertain about the account number, select Markup Table from the Form menu, enter P in the Gen Type (generation type) column of the QBE line, and click Find to locate accounts that are set up for recharge entries.
Work Date
Record Type
If you entered a record type of 2 for the employee record, you do not need to change the Record Type field on the timecard. If you did not enter a record type of 2, override the record type on the timecard with a 2 (payroll and recharge processing). You can use only record types 2 and 3 for recharge transactions.
Review these fields in the detail area:
Foreign Bill Rate
The system generates the billing rate from the rate information that you established in the billing rate and markup table, based on how you set the processing options for the Time Entry MBF Processing Options program (P050002A), and on the currencies of the home business unit from the employee master record and the business unit of the charges.
Base Curr (base currency)
The base currency is the currency of the employee's home business unit.
Cur Cod (currency code)
The transaction currency is the currency of the job to which time is charged.
Bill Rate
The system generates the billing rate from the rate information that you established in the billing rate and markup table based on how you set the processing options for the Time Entry MBF Processing Options program, and on the currencies of the home business unit from the employee master record and the business unit of the charges.
Note: If the recharge rate or the bill rate is incorrect, review the effective account dates in the billing rate and markup table. If the date on the timecard is not within the effective dates, the system uses the default rate information from the employee master record.
Verify the bill rate.
In this example, the conversion is from CAD to USD. The Company Constant Multi Currency Conversion option is set to use the divisor of 0.66666667. The calculation is 250.00 รท 0.6666667 = 375.00.
Bill Rate
Foreign Bill Rate
Base Cur Code
Rech Cur Code
375.000
250.000
USD
CA
These fields appear only when multicurrency time accounting is activated:
Bill Rate
Foreign Bill Rate
Base Currency Code
Recharge Currency Code
Note the batch number.
The system creates entries in the Employee Transaction Detail File table (F06116) when you click OK.