Journal Entry Generation Errors

When the system creates preliminary A/P and G/L entries, you can review the batch status to determine whether the entries were generated with errors. To verify the information for the general ledger journal before you create the final A/P and G/L entries, you can review the Journal Edit Register report (R48300). This report shows journal entries summarized by G/L date, document type, document number, business unit, object, subsidiary, and subledger.

You can also run the Journal Edit Register to print additional copies of the journal register after you have created preliminary voucher journal entries.

If you find errors on the reports, you do not always need to delete the batch and regenerate the vouchers. After you identify the errors, you can correct them and run the Journal Generation program (R48131) again. Common errors are:

• Incorrect dates or invalid accounts that are related to the general ledger.

• Invalid accounts that are related to the rules that you define in the AAIs.