Journal Reclassification

Depending on whether you set the billing constants to enable journal reclassification and how you set the processing options for the Workfile Revisions program (P4812), you can reclassify, or change, the account information for a workfile transaction.

Journal reclassification is available within the JD Edwards EnterpriseOne Service Billing system to enable you to move the original cost entry to a different account and let the system automatically create the correcting entries in the Account Ledger table (F0911).

When you set up the billing constants to enable journal reclassification, the system creates the correcting journal entries in the F0911 table during journal creation.

For example, an employee might charge time to two different work orders during a pay period. When entering time for the pay period, the employee makes an error. After the accounting department processes the payroll transactions, you review the costs and discover the employee's data entry error.

You correct the error by changing the work order numbers in the workfile transactions in the Billing Detail Workfile table (F4812). With journal reclassification, when you run the Journal Generation program (R48131), the system creates the correcting journal entries along with the preliminary journal entries for revenue and costing. The system creates the adjusting journal entries in the F0911 table to reverse the original account and update the new account.

You can identify the correcting journal entries by their document type (AJ). The system also uses the same pay types, deductions, benefits and accruals (PDBA) code of the workfile transaction for journal reclassification, such as 101 for regular pay, unless you use the PDBA code override in the billing constants.

In addition to creating adjusting entries in the F0911 table, if you are correcting a workfile transaction that originated from payroll, the system creates an adjusting entry in the Employee Transaction History table (F0618) when you run the Create A/R Entries (R48199) program or the Create G/L Entries (R48198) program. These preliminary correcting entries are stored in the Payroll Reclassification Workfile table (F48S0618) until the Create A/R program or the Create G/L program finishes.