Understanding the Deletion of Voucher Information

When you review voucher information, you might need to decrease or delete voucher information. You can delete voucher information at four levels: batch, voucher, pay item, or workfile transaction. For example, you might need to delete the entire batch of vouchers if the wrong document type was assigned during voucher generation. Or you might need to remove a workfile transaction from a particular voucher pay item.

When you delete a batch of vouchers, the system:

Deletes the record in the Service Billing Batch Control table (F48011).
Deletes the transactions in the Voucher Summary table (F4823) for the voucher batch.
Removes voucher information from transactions in the Billing Detail Workfile table (F4812) for the voucher batch.
Deletes records from the Billing Detail Journal Workfile table (F48S910) and the Summarized Journal Workfile table (F48S911) for this voucher batch if preliminary voucher journal entries have been created.

When you delete a voucher from a batch of vouchers, the system:

Reduces the batch total amount stored in the F48011 record by the total amount of the voucher.
Deletes transactions from the F4823 table for the voucher.
Removes voucher information from transactions in the F4812 table for the voucher.
Resets the batch status of the batch if voucher journals have been created.
The batch status causes the system to rerun voucher journal entries.
Deletes the batch if you delete the last voucher in a batch.

When you delete a voucher pay item from a voucher, the system:

Reduces the batch total amount stored in the batch record by the total amount of the voucher pay item.
Deletes the transactions in the F4823 table for that pay item.
Removes voucher information from transactions in the F4812 table for that pay item.
Resets the batch status of the batch if voucher journal entries have been created.
The batch status causes the system to rerun voucher journal entries.