Understanding Voucher Generation

When you run the Voucher Generation program (R48122) from the Voucher Processing-S&WM Only menu, the system automatically summarizes the selected transactions from the Billing Detail Workfile table (F4812) and writes the summarized records to the Voucher Summary table (F4823). When you run the Create A/P Entries program (R48197), the system uses the entries in the Voucher Summary table to create transactions in the Accounts Payable Ledger table (F0411).

During Voucher Generation, the system:

• Creates a record in the Service Billing Batch Control table (F48011) and sets the Current Activity field to 1 to indicate that voucher generation is in progress.

• Uses processing options and data selection criteria to select transactions from the F4812 table to summarize and write to table F4823.

  The system updates the workfile transactions with the voucher information (batch number, voucher number, pay item, document type, voucher date) to indicate that these transactions are included in a voucher.

• Updates the Service Billing Batch Control table (F48011) with the currency amount and the number of documents in the batch when voucher generation finishes.

  The system resets the Current Activity field in the batch to 0 to enable additional processes to be performed for this batch.

• Produces a report that lists the vouchers that were created.