1. Contract and Service Billing Implementation Guide
  2. Workfile Generation Controls

Workfile Generation Controls

Select the Workfile Generation Controls tab.

Bill Labor Burden

Select to include burden during workfile generation for Contract and Service Billing. If you do not select this check box, the system does not include burden. If you do include burden, be aware that:

  • The system processes all the burden that is associated with billable payroll transactions.

  • The burden account must be a billable account.

Burden is any cost that a company incurs as a direct consequence of employing labor (for example, company-paid taxes, insurance, and fringe benefits). Burden can also include allowances for small tools, consumables, or other overhead costs that are allocated or assessed as a function of direct labor costs.

Bill Unposted

Select to include both unposted and posted billable transactions from the Account Ledger table (F0911) during workfile generation for Contract and Service Billing. If you do not select this check box, the system processes only posted billable transactions in the Account Ledger table.

Note: Because unposted billable transactions are subject to change or deletion, you usually do not include them during workfile generation.
Contract Revenue Control

Click to recognize revenue for contract billing lines that are not related to time and materials.

This option specifies whether the system generates billing detail transactions to recognize revenue for non-T and M contract billing lines before the billing process. Select this option to generate billing detail transactions to recognize revenue for non-T and M contract billing lines.

Note: When you generate billing detail transactions to recognize revenue for non-T and M contract billing lines, the system:

  • Generates revenue amounts for lump sum and unit price billing lines at the time of workfile generation.

  • Generates revenue amounts for fee billing lines during revenue generation.

    Note: This option is used only for Contract Billing.
Independent Rev/Inv Amounts (independent revenue/invoice amounts)

Select to independently mark up the invoice and revenue amounts in the billing detail transactions. If you select this check box, you can manipulate and process invoice amounts without affecting the associated revenue amounts, and vice versa. If you do not select this check box, the system ensures that the invoice amounts and the revenue amounts in the billing detail transactions are always equal.

Company Exceptions Used for Independent Rev/Inv Amounts (company exceptions used for independent revenue and invoice amounts)

Select to indicate that some companies are exceptions to the rule specified in the Independent Revenue/Invoice Amounts constant. If you select this check box, the system displays the Company Exceptions button, which enables you to access the Company Exceptions form.

If you select the Independent Revenue/Invoice Amounts check box, the system ensures that the invoice amounts and the revenue amounts in the billing detail transactions are always equal for all companies that you enter on the Company Exceptions form. If you do not select the Independent Revenue/Invoice Amounts check box, you can manipulate and process invoice amounts without affecting the associated revenue amounts, and vice versa, for the companies that you enter on the Company Exceptions form.

See Setting Up Company Exceptions.

Default Markup Percentage

Enter the percentage that you use to mark up the revenue amount that is reflected in the billing of professional services workers, such as drafters, engineers, and consultants. This percentage rate does not affect the employee's paycheck. You set up this percentage rate in the Billing Rate/Markup Table program (P48096) using generation type 1 to specify a table for revenue and invoice markup percentage rates.

Enter percentages as whole numbers. For example, enter 50.275 percent as 50.275.

Note: The system uses markup only for time and material transactions.
Exchange Rate Date Basis

Enter 1 to use the last day of the prior month to retrieve the exchange rate. The system determines this date based on the company date patterns.

Enter 2 to use the date of the billable cost (source) transaction to retrieve the exchange rate. The system determines this date based on the value of the Effective Date Basis and Labor Effective Date Basis billing constants.

Enter 3 to use the system date to retrieve the exchange rate. (You should use this value only if you operate in a hyperinflationary economy.)

Note: Contract and Service Billing can recognize two exchange rates, the first during the workfile generation process when creating the billing detail transaction, and the second during the invoice generation process. This constant controls the workfile generation process. You can override this constant during invoice generation.