Understanding the OVFS Export Function

You can use the OVFS export function to create a zip file that contains the components for the type of records that you choose to export. The system also writes a readme.txt file to the zip file. The readme.txt file lists the components included in the zip file. The zip file contains the OVFS table data, queries, BIP data model, and BIP layouts for the components, if they exist, for the statement definition.

You process each component type separately. For example, if you want to export row definitions and column definitions, you must use the export function from the Row Definitions program (P09310) to export row definitions to a zip file, and use the export function from the Column Definitions program (P09320) to export column definitions to a different zip file. You can include multiple row definitions or column definitions in an export file. You can include only one statement definition in an export file.

When the system creates the zip file for the OVFS components, it names the file using four sections in the name, with underscores (_) between each segment of the name. You can rename the zip file when you save it.

This list describes the sections and section names in the zip file that the system creates:

1. OVFS

   The characters OVFS are hard-coded.

2. Environment name

   The system reads the name of the environment from which the export file is created and uses it as the second section of the zip file name.

3. Component name

   This part of the file name differs based on the OVFS components included in the file. If the export file contains row definitions, then this part of the file name is ROW. If the export file contains column definitions, then this part of the file name is COL. If the export file contains a statement definition, then this part of the file name is STM.

4. YYYYMMDDHHMMSS

   The last section of the zip file name is the timestamp. The formatting of the timestamp is hard-coded; it does not use the system date formatting.

   The timestamp includes 4 digits for the year followed by 2 digits each for the month, day, hour, minutes, the seconds.

For example, a zip file named OVFS_prod_ROW_20170329083522.zip means that the export file is created from the OVFS feature, the financial statement components are from an environment named prod, the file includes row definitions, and the file was generated on March 29, 2017 at 8 hours, 35 minutes, and 22 seconds.

If the export of files is successful, the system enables you to save the zip file. You can rename the file and specify the location to which to save the zip file. The message that the system displays to prompt you to save differs based on the browser that you use. If the export was not successful, the system displays an error message.