Ship Bulk Material

The shipping/dispatch operation involves the physical movement of a bulk material lot to a transport tanker for shipment to a third party for specialized processing. Shipments are also used for sales of bulk material. The bill of lading is a document that is generated at the shipping facility and serves as a source document at the receiving facility. A printed bill of lading is a legal document between the shipper and carrier, and is required for the transportation of wine or juice between blend and bottling facilities. The bill of lading records the origin and destination of the shipment, the weight or volume of the shipment, and vehicle attributes, such as registration number and bond number. In addition, the bill of lading records the attributes of the material being shipped (primarily the composition details), but may also report the style, accumulated additives, and quality results.

Note: A bill of lading vessel may contain a bill of lading document number. In the United States, a bill of lading document is a TTB Form 703. In Australia, a bill of lading document is an LIP Declaration Form. The bill of lading number is a state-controlled number, and a record must exist for each consecutive number.

This type of operation is used for external shipping. This operation creates a bill of lading vessel, including the trucking details. Once a bill of lading document number is generated, it cannot be deleted from a bill of lading vessel. The bond serial number is generated only if it is required, and it is generated only if the shipping operation is active. A new bill of lading vessel is created for every ship operation. You cannot reuse a bill of lading.

A shipping/dispatch operation:

• Reduces inventory by the amount shipped. ERP inventory is increased for the item that is cross-referenced with the material type on the bill of lading vessel.

• Generates a bill of lading to certify the state and composition of the bulk material for shipping.

• Records a survey loss associated with the bill of lading, but not an operational loss.

• Uses a user-defined weight factor to calculate liquid volume.

The volume dispatched from the shipping facility is the volume that is on the transfer documents. The system validates the volume using one of these methods:

• From tank measures

  The From Tank Before and After tank measures determine the volume that is moved and entered on the transfer document.

• Flow Meter

  A flow meter can also be used at some sites. (United States only)

• Tanker Gauging

  Volumes are measured from tanker gauges. This information is entered on dispatching facility and tanker company consignment notes. (Australia only)