Recording Intra-Depot Stock Movements

Access the General Stock Movements form.

F T (From line or To line)

Enter a code that indicates whether a line in a transaction is a From line or a To line. This field enables you to combine multiple existing products or locations into a single product or location. For example, you can create three From lines and one To line. You can also split one existing product or location into several new products or locations. For example, you can create one From line and two To lines. The information contained in a From transaction line is always existing item location information.

Depending on the type of intra-depot stock movement, the transaction can be a From, a To, or both. A From transaction reduces the inventory in that location. A To transaction increases the inventory in that location.

Processing Groups 1 and 2 can have either a From or a To transaction, but not both.

Processing Groups 3, 4, 5, and 6 must have both a From and a To transaction.

Location

Specify the storage location from which goods will be moved.

Ambient Volume

Enter the volume as measured for density and temperature before conversion. You can enter the ambient quantity or let the system automatically calculate it.

Standard Volume

Enter the volume after it has been converted to a standard base. Conversions are made according to published standard routines for density, gravity, and temperature.

Normally, you leave the Standard Volume field blank and allow the system to calculate it. However, if you enter the volume and unit of measure, the system accepts it as valid and performs no calculation.

Weight Result

Enter the weight of the product at standard temperature. The system calculates the weight by multiplying the volume by the density and applying an air correction, if necessary (all at the base temperature).

Unit Cost

Enter the amount per unit, derived by dividing the total cost by the unit quantity.

A processing option controls whether this field appears. If you leave this field blank, the system uses the cost setup for the item in the Cost Ledger field, based on the costing method for the item branch being used.

Extended Cost/Price

Enter the extended cost or price value of an inventory transaction for an inventory item.

U F (update control flag)

Specify whether to update the general ledger for commingled product.

Typically, you update the general ledger for the product that belongs to the company's inventory, not the product that belongs to another owner. Values are:

Y or 1: A journal entry is written.

N or 0: A journal entry is not written.

Agreement Number

Enter a unique number that the company assigns to identify a particular agreement. You might want to assign some significance to the agreement number (for example, an agreement type code, location, year, and so forth). An agreement might have multiple supplements to record changes.

Supp No (supplement number)

Enter the supplement number that identifies any changes or addendum to agreements that occur over time or by item. It can also indicate individual agreements that are tied to a master agreement. The system allows up to 999 different supplements per base agreement number.

Lot Serial Number

Enter a number that identifies a lot or a serial number. A lot is a group of items with similar characteristics.

A processing option controls whether the Lot field appears. Complete the lot information only if you are using lot processing.

Expiration Date

Enter the date on which a lot of items expires.

The system automatically enters this date if you have specified the shelf life days for the item on the Item Master form or the Item Branch/Plant Information form.

The system calculates the expiration date by adding the number of shelf life days to the date that you receive the item.

You can commit inventory based on the lot expiration date for items. You select how the system commits inventory for an item on the Item Master form or the Item Branch/Plant Information form.

Lot Status Code (Release 9.2 Update)

A user defined code (41/L) that indicates the status of the lot. When NBLOTSTS is set to No or NBLOTSTS is not present in EnterpriseOne Control System program (P99410), you leave this field blank to indicate that the lot is approved. All the other codes indicate that the lot is on hold.

When NBLOTSTS is set to Yes, the lot status is validated by a special handling code in 41/L. All codes containing the special handling code 1 indicate that the lot is approved. All codes containing special handling codes other than 1 indicate that the lot is on hold.

On the Item/Location Information (P41024) or Location Lot Status Change (P4108) forms, you can assign a different status code to each location in which a lot resides.

Reason Code

Enter a user-defined code (42/RC) that explains the purpose for a transaction. For example, you can indicate the reason that you are returning items.