Understanding Throughput Transaction Status Update
After you record closing meter readings, you need to compare the metered throughput with the outgoings to update the transaction status and approve the transactions for reconciliation. The program retrieves the metered throughput from the Multi-Meter Readings table (F41515).
In the comparison, the system includes only transactions with the document types that you specify in the processing options. The system also includes only those transactions that have a last reconciliation status equal to the last reconciliation status that you specify in the processing options.
You can view throughput reconciliations in standard volume or ambient volume. The standard volume displays in the primary stock accounting unit of measure. The ambient volume appears in the volume unit of measure that is set up for the item.
If you are using a gantry interface, temperature-compensated meters return the quantity in the standard volume, not the ambient volume. The system does not convert from ambient volume to standard volume. To perform throughput reconciliations, you view the data in standard quantities and compare the difference to the standard throughput quantities rather than the ambient throughput quantities.
The quantities for nonmetered outgoings are informational only. The system does not calculate these quantities in the metered throughput withdrawals or the throughput gain or loss.
If the meter is out of service, you can estimate the amount of product that passed through the meter and still reconcile throughput by:
Accessing the Out of Service Meter Quantity form.
Recording the meter number and estimated quantity.
Returning to the Throughput Reconciliations program.
The Throughput Reconciliation program performs the conversions and calculations and then displays the default tank information, ambient volume, and standard volume.
After you reconcile the throughput transactions, you approve the information to update the transaction status and move the reconciliations to the next step in the process. Depending on the status codes set up for throughput reconciliations and those you specify in the processing options, the update process moves the reconciliations to either:
An additional approval step.
The Update Throughput Reconciliations program (R415020), which updates the Gain/Loss Transactions File (F41512) table.
Some companies prefer to include an additional approval step to enable a manager to approve the reconciliations before running Update Throughput Reconciliations. In this case, a person with the proper authority approves the reconciliations from Review/Approve Variances and updates the transaction status to proceed to Update Throughput Reconciliations.
If you want to approve and update the transaction status in a separate step, you must set an additional current and next status step in the processing options and set the processing option to approve reconciliations in a separate step. This action creates two different versions of the Throughput Reconciliations program.