Revising Transactions Before Generating a Voucher for an Advance Payment

Access the Advance Voucher Review form.

You can access this form only if the Advance Voucher Mode processing option for the Advance Payment program (P40G100) is set accordingly.

You can revise certain fields on the Advance Voucher Review form before you create a voucher for an advance payment.

Select

Clear the Select check box for a payee record if you do not want to generate a voucher for an advance payment now. The payee record continues to appear on the Advance Payment Search form and the Advance Payment Report, until paid.

Advance Amount

Enter a new amount for the advance payment if you do not want to pay the full amount scheduled.

The Change Advance Amount processing option for the Advance Payment program determines whether the system allows changes to the value in this field.

Due Date

Displays the due date for the voucher that the system calculates based on the payment terms. You can change the due date, if necessary.

Reason for Change

Enter an explanation that describes why you changed the amount or due date.

Hold Status

Change the value in this field to H (Held/Pending Approval) to place the advance payment for the payee on hold.