Understanding Transactions for Advance Payments

You can review contracts requiring advance payments either online or in report format. The Advance Payment Search form and the Advance Payment Report (R40G100R) show transactions that are eligible for advance payment and for which a voucher has not yet been generated or paid. The system shows transactions for active contracts and the current harvest year and includes detail such as the contract price, due date, harvest estimate, quantity received, and so on.

You can set a processing option for both the program and the report to show only those contracts that have reached their delivery percent and are eligible for advance payments. Otherwise, the system shows all advance payments, regardless of the delivery percent. For the Advance Payment Report, you can also print a report that shows all payment schedules, instead of schedules for advance payments only.

From the Advance Payment Search form, you can access the Advance Voucher Review form where you can revise a transaction and generate a voucher for an advance payment. To generate a voucher, the system uses the Prepayment Voucher Entry program (P0411).