Receiving Transactions

You can create separate versions to run this program in proof or final mode. In proof mode, the system does not update any records. Instead, it prints a report that you can use to review the transactions and errors. In final mode, the system performs these steps:

• Prints the EDI Lockbox Audit report.
• Converts EDI transactions and copies them to the F03B13Z1 table for further processing by the Batch Cash Application function. This function performs Accounts Receivable updates.
• Updates EDI transactions in the F4711, F47113, and F47114 tables, as processed.

When you receive lockbox transactions, the system creates the EDI Lockbox Audit report. This report lists the records from the EDI Lockbox Header - Transaction, the EDI Lockbox/Payment Detail - Batch, and the EDI Lockbox/Payment Detail - Payment tables as they are being processed. If you run the program in final mode, the EDI Lockbox/Payment Detail - Payment record (along with information from other records) is loaded to the F03B13Z1 table. Each time the system processes a batch of EDI records, it assigns and prints a new Accounts Receivable cash receipts batch number.

The system prints warning messages concerning discrepancies between the various levels of hash totals and other error conditions. If you run the program in final mode, the system does not prevent the records from being written to the Accounts Receivable Batch Application table. When you run EDI - Update Electronic Receipts for lockbox transactions, ensure that you:

• Run the program in proof mode.

• Correct the errors in the EDI Lockbox interface files.

• Run the program in final mode.

After you run this program in final mode, you can process batch cash receipts to apply the transactions to open accounts receivable.