Understanding Inbound Advices into Purchasing (861/RECADV)

Receiving Advice (861/RECADV) is a document that represents confirmation by the customer or off site consigned warehouse to the supplier that they have received the goods or services. This document includes the condition of the items that the customer or consigned warehouse has received along with the customer's acceptance or rejection of those items.

Run the EDI Receiving Advice Edit/Update Purchasing program (R47071) from the Receiving Advice Purchasing menu to communicate the receipt of goods or services at a customer site and to record the receipt against the purchase order in the JD Edwards EnterpriseOne Procurement system.

In a consignment warehouse or an intercompany environment, run the EDI Receiving Advice Edit/Update Purchasing program to record the receipt of goods at a consignee's warehouse location.

When a supplier sends you receiving advice documents, the translator software maps the data to a flat file, and the Inbound Flat File Conversion program (R47002C) copies them to the EDI inbound interface files. After this data is in the EDI inbound interface tables, you must copy the data to the Procurement application tables so that the JD Edwards EnterpriseOne Procurement system can process the purchase orders.

If the receiving branch/plant has license plate functionality activated, you use the Receipts by PO (P4312) processing option on the Versions tab, and license plate branch/plant constants, to process license plate information for adding inventory to the location.

To copy the data, run the EDI Receiving Advice Edit/Update Purchasing program from the Receiving Advice Purchasing menu. The EDI Receiving Advice Edit/Update Purchasing program retrieves the data from the EDI inbound interface tables and copes it to the Procurement application tables.

When the EDI Receiving Advice Edit/Update Purchasing program copies the data into the Procurement application tables, the JD Edwards EnterpriseOne Procurement system:

• Updates purchase order quantities, amount, and status.

• Updates branch/plant on-hand and on-order quantities.

• Updates branch/plant costs.

• Creates item ledger records in the F4111 table.

• Creates general ledger records in the F0911 table.

• Updates vendor performance in the F43090 table.

• Processes blind landed cost and no landed cost.

• Writes to the purchase order ledger in the F43199 table.

• Deletes associated text in the F4314 table.

• Creates commitment ledger in the F43121 table.

• Creates receiver records in the F43121 table.

• Processes receipts routing (if applicable).

• Updates the corresponding records in the EDI receiving advice tables as processed.

  The system cannot process any record that has been processed.

• Prints a Damaged Goods report if you run the program in batch mode.

Depending upon the business environment, the transaction can be inbound to sales or inbound to purchasing. This transaction can also be sent out of purchasing.

These steps identify the process for receiving advice into the Purchasing system:

• Company A enters a purchase order and sends a copy to the supplier.

• The supplier fills the order and sends the goods or services to Company B.

• Company B (consignee warehouse) receives the goods or services and sends an advice to Company A.

  This advice confirms the receipt of goods or services against an outstanding purchase order.

• Company A runs the EDI Receiving Advice Edit/Update - Purchasing program to record the receipt of goods or services on their system.

  This function is similar to the Purchase Order Receipt function, except that the receipt is generated in batch mode.

The system verifies the inbound receiving advice against an open purchase order. A processing option enables the program to verify the receiving advice against tolerance limits on quantity, unit price, extended price, and receipt dates.