1. Data Interface for Electronic Data Interchange Implementation Guide
  2. Understanding Inbound Receiving Advices

Understanding Inbound Receiving Advices

Receiving advice (861/RECADV) is a document that represents customer confirmation to the supplier. This document indicates that the customer has received all or part of the order. The receiving advice document also includes the customer's acceptance or rejection of the items and describes the condition of the items upon their receipt.

In a nonconsignment warehouse environment, the customer sends the receiving advice after the customer records the receipt of goods (what was accepted and rejected). The supplier then updates the customer sales order with the information that the supplier received from the customer and issues an invoice to the customer.

When a supplier receives receiving advice into sales documents from a customer, the translator software maps the data into a flat file, and the Inbound Conversion program copies it to the EDI inbound interface tables. After this data appears in the EDI inbound interface tables, the supplier must copy the data to tables in the JD Edwards EnterpriseOne Sales Order Management system so that the JD Edwards EnterpriseOne Sales Order Management system can process the receiving advice documents.

To copy the data, run the Inbound Edit/Update program from the Customer Order menu (G47212). The Inbound Edit/Update program retrieves the data from the EDI inbound interface tables and copies it to the Sales Order Management application tables.

When the Inbound Edit/Update program copies the data into the tables in the JD Edwards EnterpriseOne Sales Order Management system, the JD Edwards EnterpriseOne Sales Order Management system:

  • Locates the correct sales order by using order number, order type, order key company, or order suffix that is mapped in the header record of the EDI receiving advice.

  • Reads the EDI Receiving Advice Header Inbound table (R47071) and matches it to a sales order.

  • Reads the EDI Receiving Advice Detail Inbound records and matches them to the sales order detail line.

  • Records the receipt of goods or services at a customer site.

  • Updates the corresponding sales order detail record to a damaged goods status if you have mapped damaged goods to an EDI receiving advice record.

    If you do not map damaged goods to an EDI receiving advice record, the system updates the status normally.

  • Prints the EDI Damaged Goods report, which lists records that have damaged goods.

  • Updates the sales order with text that is associated with an EDI receiving advice.

  • Marks the corresponding records in the EDI receiving advice tables as processed.

    The system cannot process any record that has been processed.

Depending upon the business environment, the transaction can be inbound to sales or inbound to purchasing. This transaction can also be sent out of purchasing.