1. Data Interface for Electronic Data Interchange Implementation Guide
  2. Understanding Outbound Shipping Notices

Understanding Outbound Shipping Notices

A Shipping Notice (856/DESADV) is a document that gives the customer advanced notice that the order they have placed with the supplier has been shipped.

The Outbound Extraction program (R47032) extracts records from the Sales application tables and creates Shipping Notices within the EDI Outbound Interface tables so they can be sent to the trading partner.

Run the Outbound Extraction program for Shipping Notices to generate shipping notices for customers. Outbound shipping notices contain detail information arranged in hierarchical levels. Generate the outbound shipping notice after the online shipment confirmation occurs in the JD Edwards EnterpriseOne Sales Order Management system. During online shipment confirmation, enter related shipping information, such as carrier, container ID, shipper number, and quantity shipped.

The way that you set the processing options and data sequencing for this program is crucial to produce the correct hierarchical levels. You must first specify the hierarchical levels in the F47HL table or in the processing options of the Outbound Extraction program for Shipping Notices. Then, specify the fields on which to sequence and sort during data sequencing of the Outbound Extraction program. This action creates the hierarchical levels. The fields and level breaks that you specify in the data sequencing must correspond to the level breaks specified in the processing options. The shipment ID specified in the processing options should be the highest level specified in the data sequencing.

In the processing options, you can specify the value placed in the Shipment ID field using one of these four fields, depending upon how you set up and record the shipping process:

  • Order Number (SDDOCO).

  • Container ID (SDCNID).

  • Delivery Note Number (SDDELN).

  • Invoice Number (SDDOC).

  • Job Number (UDPSJOBN).

  • Shipment Number (SDSHPN).

The Shipping Notice Outbound Extraction program copies the value in the selected field into the Shipment Identifier field (SYSPID) in the EDI outbound interface tables.