Understanding the Creation of Inbound EDI Vouchers

Run the Inbound EDI Voucher Edit/Create program (R47041) to process inbound EDI invoices to the JD Edwards EnterpriseOne Accounts Payable system without matching the voucher to a purchase order.

When you run Inbound EDI Voucher Edit/Create, the system performs these steps:

1. Enters the invoice information into the F0411Z1 table.

2. Searches for level breaks at transaction numbers.

   When the system finds a level break, it reads the records in the EDI Invoice Detail Inbound table and creates offset transactions in the F0911Z1 table.

3. Writes the total gross amount that it summarized from the Gross Amount field of the Accounts Payable - Batch table to the Actual Amount field of the F0911Z1 table.

4. Prints the Inbound EDI Voucher Edit/Create report.

   This report displays the gross amount and open amount. If the system detects errors during processing, the errors are printed on the report.

5. Determines the general ledger distribution account number using:

   • If the account number is not blank, the system uses the account number in the EDI transmission.

   • If voucher logging is activated in the processing options, the system searches the automatic accounting instructions (AAIs) for the item named PP (Preliminary Expense).

     This account number overrides what is in the EDI transmission. If no PP AAI exists, an error is printed on the report.

   • If voucher logging is not selected, the system searches for the vendor's default expense account in the F0401 table.

     If no default expense account exists, the system searches the AAIs for the item named PP. If PP AAI exists, the system prints an error on the report.