Understanding Ship Notice Details for ASN Items

The Work With Ship Notice Details program (P470371) is another entry point into ASN maintenance for revising detail records. You can use this program to revise, add, or delete elements of the detail record that relate to item information.

Note: The Work With Ship Notice form (W47036C) enables you to navigate to the Work With Ship Notice Details form (W470371A). The details form is another find/browse form that lets you search for even more detailed information to make revisions. The header on the Work With Ship Notice Details form contains the same search fields that are displayed on the Work With Ship Notice form. If you access the details form by using the Work With Ship Notice selection on the Row form, the system passes the values from the Work With Ship Notice form to the details form and displays them in the header. If you access the details form through the main menu, then the search fields in the header are blank.

These selections from the Row menu exist to provide different views of the same ship notice detail record:

Item Revisions
Additional Item Revisions
Order Revisions
Totals Revisions
Miscellaneous Revisions

The detail area of the Work With Ship Notice Details form (W470371A) displays the detail for the selected shipment. The rows reflect the hierarchical structure of the shipment levels (such as Shipments, Orders, Items, Tares, and so forth). Each record contains a hierarchical level and code. The system populates the detail area starting with the highest level of the hierarchy at the top and the lowest level at the bottom.

For example, suppose that items roll up into orders, which roll up into shipments. The top of the grid contains the overall shipment record followed by an order record and its related item records. If multiple orders exist, the system displays them followed by their child items.

If you select a shipment level record to delete, the system looks at the Allow Deletion of Sent Ship processing option on the Process tab in the Work With Ship Notice program (P47036) and determines whether you are authorized to delete the information. If the processing option is blank, the system issues an error message. After you delete a record, the system recalculates fields that are affected by the deletion.

After you select an option from the Row menu on the Work With Ship Notice Details form, you can view the specific fields that are tied to that level break. For example, if you wanted to view the item number that is located at the item level, you would select the item level and then select Item Revisions from the Row menu. Or, if you wanted to update the quantity of an item, you would select Totals Revisions from the Row menu.

Additionally, the Work With Ship Notice Details form interconnects with these forms, where you can further revise all of the shipment details of an ASN:

Ship Notice Revisions (Shipment) (W47036F).
Order Address Information (W4006B).
Work With ASN Packaging (W470371G).
EDI ASN Demand Address Revisions (W470371I).
Work With Ship Notice (W47036C).