AAIs

AAIs are the user-defined bridge between the day-to-day functions, the chart of accounts, and financial reports. The system uses AAIs to determine how to distribute the GL entries that it generates.

For distribution systems, you must create AAIs for each unique combination of company, document type, and GL class that you anticipate using. Each AAI points to a specific GL account consisting of a business unit, an object, and a subsidiary.

After you define AAIs, the system knows how to record the transactions. When you run the Sales Update program, the system creates entries in the appropriate accounts.

You should set up the document type that you defined for container deposit/refund sales orders in combination with AAI number 4230 (Revenue). You should set up this AAI to create records in a separate liability account for customer deposits and rentals, rather than the revenue account. You draw against this account only for container refunds.

See also:

• Setting Up AAIs in Distribution Systems.