1. Inventory Management Implementation Guide
  2. Creating a Container Deposit/Rental Preference

Creating a Container Deposit/Rental Preference

Access the Container Deposit Rental Profile Revisions form.

Create a Container Deposit/Rental preference to define these three options for customer and item combinations:

  • Whether the customer should be charged deposit or rental fees for the use of containers.

  • Whether to send the customer a summary or transaction type invoice for container deposits or rentals.

  • Which GL offset is used.

    The system can use the GL offset that is defined in the preference rather than the one that is defined in the Item Master table so that you can separate potential sales of empty containers from the actual deposits.

    Note:

    On the Work With Preference Master form, you must ensure that the effective quantities fields for the Container Deposit/Rental preferences are not enabled. If the effective quantities fields are enabled, the system does not process credit orders.

Note:

Information about advanced serial number processing and the values 3 through 5 for the Serial Number Required field do not apply to container management.

Customer Group

Enter a code from UDC table (40/17) that identifies a group to which you can assign customers for the Container Deposit/Rental preference. Enter a customer group when the customers are similar and you want to group them together to define preferences quickly and easily.

You can define the preference for this group alone or for a combination of customer group and item or item group.

If you leave both the Customer Number and Customer Group fields blank, the system applies the preference to all customers. If you select a hierarchy using a customer number or group, you must enter a value for them.

Item Group

Enter a code from UDC table (40/17) that identifies a group to which you can assign items for the Container Deposit/Rental preference when you have a group of similar items.

You can define the preference for this group alone or for a combination of item group and customer or customer group.

If you leave both the Item Number and Item Group fields blank, the system applies the preference to all items. If you select a hierarchy using a customer number or group, you must enter a value for them.

Effect From (effective from)

Enter the date when a transaction, contract, obligation, preference, or policy rule becomes effective.

Effect Thru (effective through)

Enter the date on which a transaction, text message, agreement, obligation, or preference has expired or been completed.

Dep/ Rent (deposit/rental)

Enter a value to designate whether a customer pays a deposit fee or a rental charge for empty containers. Values are:

1: Deposit fee.

2: Rental charge.

Tran/ Summ (transaction/summary)

Enter a value to indicate whether container deposits are charged or refunded for each transaction or summarized over a billing period. Values are:

1: Transaction.

2: Summarized. When you set this code, you do not affect rental transactions.

GL Offset

Enter a code that determines the trade account that the system uses as the offset when you post invoices or vouchers. The system concatenates the value that you enter to the AAI item RC (for accounts receivable) or PC (for accounts payable) to locate the trade account. For example, if you enter TRAD, the system searches for the AAI item RCTRAD (for receivables) or PCTRAD (for payables).

You can assign up to four alphanumeric characters to represent the GL offset, or you can assign the three-character currency code (if you enter transactions in a multicurrency environment). You must, however, set up the corresponding AAI item for the system to use; otherwise, the system ignores the GL offset and uses the account that is set up for PC or RC for the company that is specified.

If you set up a default value in the GL Offset field of the customer or supplier record, the system uses the value during transaction entry unless you override it.

Note:

Do not use code 9999. It is reserved for the post program and indicates that offsets should not be created.

Serial No. Required (serial number required)

Enter a code that specifies whether you must attach a serial number to this item at receipt or sale for basic serial number processing, or whether memo lot information is required for advanced serial number processing. Advanced serial number processing enables you to use a serial number to track an item through purchasing and sales. For basic serial number processing, the values are:

Y: The system requires a serial number for all transactions pertaining to this item in related inventory, sales, and purchase order programs.

N: The system does not require a serial number.

To specify lots for items with serial numbers, the values are:

3: Supplier lot number is required (purchasing only).

4: Supplier lot number is required (purchasing only). Memo lot 1 is also required.

5: Supplier lot number is required (purchasing only). Memo lot 1 and memo lot 2 are also required.

6: Nonserialized item number.

Values 3 through 5 specify whether lot assignment is required for items with serial numbers. You can require assignment of up to three lot numbers, including supplier lot, memo lot 1, and memo lot 2.