Information for New Lots

After you assign a new lot number to an item, the system creates a lot. You can enter information for the new lot on the Lot Master Revisions form of the Lot Master (P4108) program. You also can assign new lot numbers to items when you receive purchase order receipts, adjust inventory, and complete work orders. You can also assign new lot numbers for items on the Locations Revisions form of the Location Revisions (P41024) program.

You can also create a lot for items that you expect to receive in the future. Lot information can include the expiration date, grade and potency values, supplier information, and so on. You can also assign up to 10 category codes to each lot for reporting purposes.

The system maintains separate lot information for each type of item in a lot. For example, if Lot 1 contains Item A and Item B, you can enter separate lot information for each item. A lot can contain multiple items only if you set up system constants to enable more than one type of item in a lot.

Also, you can set up system constants to process a lot that contains only one type of item, but those quantities are located in multiple warehouses. For example, Lot 234 consists of one type of item; bicycle tires. In addition, Warehouse A represents the bulk warehouse, where the majority of the tires are stored. However, Warehouses B and C receive partial quantities of the same item so that Warehouse A has adequate space. When you receive the tires at Warehouses B and C, you can assign them to Lot 234 and track them through the unique lot number.