Understanding Receipts for Production Controlled Items
After you receive the goods in a purchase order, you must record the details of the receipt. You must verify the quantity, cost, and so forth for each order that you receive.
The JD Edwards EnterpriseOne Procurement Management system supports the creation of purchase orders receipts for production controlled items. You enter receipts for production controlled items by purchase receipt or by item using the PO Receipts program (P4312).
You can set the Lot Number Override processing option on the Process tab of the PO Receipts program to override the lot number with the production number during receipts processing.
Before receiving purchase order lines, you can review on-hand availability of production controlled items by item number, production number, branch/plant, location, and lot serial number. To access the Production Number On Hand form, select the Prod No. Location option from the Row menu of the Purchase Order Receipts form. The Production Number On Hand form displays relevant information from the F41021T table.
The Production Number field and QBE line appear in the detail grid of the Work With Purchase Orders to Receive form. The Production Number field also appears for the detail lines in the Purchase Order Receipts form, but it is not an editable field. After you select an order to receive, you cannot change the production number of the production controlled item in the order.
The system does not support a negative quantity for production controlled items on purchase order receipts. If you enter a negative quantity for production controlled items, the system enables you to select inventory to use from generic inventory and other production controlled items.
You consume the remaining required inventory using either blind or interactive mode.
You set the Production Number On Hand Consumption processing option in the PO Receipts program to blank to activate blind inventory consumption.
When the PO Receipts program is run to receive inventory blindly for production controlled items, the algorithm:
Allocates generic inventory.
Generic inventory is inventory for items that are not production controlled and, therefore, are not associated with a production number.
Allocates inactive production numbers.
These are production controlled items that have the Production Number Status set to I in the Production Number Master File table (F34401).
Allocates orphaned production numbers.
These are production controlled items that are no longer associated with a supply or demand.
Allocates production number by end item demand date.
This is the demand date of a production controlled item that is the farthest in the future. The system then replans the end item to meet the demand.
If you set the Production Number On Hand Consumption processing option to a value of 1 to interactively select inventory, then the system displays the Select Inventory for Consumption form. You select the specific inventory and quantity to consume.
You must complete the Secondary Quantity field if the item you are receiving is set up with dual units of measure in the item master record.
After you select the inventory to consume, you can access the Select Inventory to Consume form to review or redistribute inventory. You must have a value in the Quantity field to access the Prod No. Consumption option on the Row menu.
When receiving inventory for purchase order detail lines for production controlled items, the system updates the F41021 and F41021T tables. The F41021T table shows the on-hand quantity for production controlled items. The F41021T on-hand quantity increases if the purchase order receipt contained a production controlled item.
If the on-hand quantity in the F41021 is negative during purchase order receipts, then the receipt quantity of the production controlled item does not increase the on-hand quantity in the F41021T table. In this scenario, the system adds the receipt quantity of the production controlled item to the on-hand quantity in the F41021 table.
A reversal of production controlled inventory transactions increases or decreases the on-hand quantity of the production number used in the transactions.
The on-hand quantity for production controlled inventory in the F41021T table does not go negative. Therefore, if the on-hand quantity for the production controlled item is insufficient, then the F41021T table shows zero on-hand quantity and the F41021 table shows a negative on-hand quantity. All on-hand quantity for production controlled items must be consumed before the on-hand quantity of generic items goes negative.
You can manage production number inventory through the Production Number Workbench program (P34403) before receiving purchase order lines.