Understanding Shipment Confirmations

After warehouse personnel pick the items for an outbound inventory order, you must verify that the item and shipping information is correct before shipping the order. You use the Shipment Confirmation program (P4205) to verify that the inventory has left the warehouse. You can verify the location from which the item was picked, the quantity, all item and shipping information, additional charges, and serial numbers before shipping the order. You can also ship on-hold items that have an allowed lot status.

When you confirm an outbound inventory order, the system advances the order to the next status. For example, an outbound inventory order with a status of 540 advances to 560 after you confirm shipment.

If the shipment quantity is less than the order quantity, you can adjust the shipment quantity on the outbound inventory order. If the system cannot fill a quantity of items, it processes the order depending on how these options are set:

• Options for the P4205 program are set to backorder, cancel, or ship available items.

• Customer billing instructions allow backorders.

  Settings for the branch/plant constants, item branch, and item master allow backorders.

In the P4205 program, you can enter the Actual Ship Time value when you confirm an outbound inventory order line.

Frequently, not all the quantity ordered by a customer will be available at a source location. You can also use the Multi-Location program (P42053) to decide the location or multiple locations from which to source the quantities during shipment confirmation.